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The Ministry of Human Resources, Culture, Tourism and Development Republic of Palau

Memorandum Of Understanding

All information provided here will be kept confidentially. Furthermore, the Ministry of HRCTD will attempt to contact all submitters who leave contact information with the end determination from the Ministry of HRCTD. The Ministry of HRCTD does accept anonymous reports, but encourages individuals to share contact information with the Ministry of HRCTD in order to further the potential for successful investigations.

Artifact testing Memorandum of Understanding request form.

"*" indicates required fields

MEMORANDUM OF UNDERSTANDING

Between

The Republic of Palau, Bureau of Cultural and Historic Preservation

and

Please complete this request for the scientific testing of a Palauan artifact.

Legal name of the testing institution.

This Memorandum of Understanding (MOU) is entered into by and between the Republic of Palau's Bureau of Cultural and Historic Preservation (BCHP) and the Testing Institution for the purpose of scientific testing of a Palauan artifact.

1. Purpose

This MOU outlines the roles, responsibilities, and obligations of the Parties regarding the temporary transfer of cultural artifacts for scientific analysis, in compliance with Palauan cultural preservation laws.

Describe the Palauan artifact to be tested.

2. Legal Authority

This MOU is executed in accordance with 19 PNCA Sections 131(a), (c), (m), 133, and 134, governing the protection and temporary transfer of artifacts for research purposes.

3. Responsibilities of the Parties

3.1 BCHP shall:

  1. Coordinate with the Palau Bureau of Customs and Border Protection before shipment.
  2. Verify and document the condition of the artifact before and after testing.

3.2 The Testing Institution shall:

  1. Provide a detailed description, testing purpose and methodology, and researcher credentials.
  2. Ensure museum-grade handling, transport, and preservation.
  3. Provide regular status updates to BCHP during testing.
  4. Guarantee safe return within the agreed timeline.
  5. Assume full liability for damage or loss while the artifact is in its custody.

4. Handling and Transport

  1. Artifacts must be photographed, cataloged, and documented before shipment.
  2. Artifacts must be packed to international museum preservation standards.
  3. The Testing Institution must coordinate logistics for safe and timely transportation.
  4. Attach the detailed transportation plan as Appendix A.
Accepted file types: pdf, doc, docx, jpg, jpeg, png, Max. file size: 10 MB.
Upload the detailed transportation plan. Allowed: PDF, DOC, DOCX, JPG, JPEG, PNG. Maximum 10 MB.

5. Monitoring and Return

  1. The Testing Institution must provide artifact status reports when reasonably requested by BCHP.
  2. Changes in the artifact's condition must be documented and reported.

6. Credentials and Testing Plan

All personnel handling or analyzing the artifact must have appropriate expertise and credentials. Attach these credentials as Appendix B. The testing scope is limited to the procedures detailed in Appendix C, including methodology, anticipated physical impact, substances or treatments, and timeframe for testing and return to Palau.

Accepted file types: pdf, doc, docx, jpg, jpeg, png, Max. file size: 10 MB.
Upload researcher and personnel credentials. Allowed: PDF, DOC, DOCX, JPG, JPEG, PNG. Maximum 10 MB.
Accepted file types: pdf, doc, docx, jpg, jpeg, png, Max. file size: 10 MB.
Upload methodology, anticipated impact, treatments, and estimated return timeframe. Allowed: PDF, DOC, DOCX, JPG, JPEG, PNG. Maximum 10 MB.

7. Confidentiality

Both parties shall maintain the confidentiality of research data, testing results, and documentation unless disclosure is required by law or agreed by both parties.

8. Term and Termination

This MOU remains effective until the artifact is returned to Palau and BCHP is satisfied that it is in the same condition as when transferred, unless terminated earlier by mutual agreement. Either party may terminate for material breach with written notice and an opportunity to remedy the breach.

9. Dispute Resolution

Disputes shall be resolved through mutual consultation and negotiation. If unresolved, they are governed by the laws of the Republic of Palau.

10. No Financial Obligations

This MOU creates no financial obligation unless agreed in a separate written agreement.

11. Amendments

Amendments must be in writing and signed by authorized representatives of both parties.

Name of the person signing for the Testing Institution.
Job title of the authorized representative.
Used for the submission confirmation email.
MM slash DD slash YYYY
MOU Agreement*
The authorized representative must confirm this declaration.
Type your full legal name as an electronic acknowledgement. BCHP signs separately after review.

BCHP approval: The BCHP authorized representative signature and date are completed after review of the submitted MOU request.

Kiblas Soaladoab
Director, Bureau of Cultural and Historical Preservation

This field is for validation purposes and should be left unchanged.